Best practices for the voice assistant in the HIVESOUND app

How to document your stock cards efficiently via voice input

Welcome to the next post in our series about beekeeping of the future! After we've learned the basics of our beekeeping app in previous parts, today we'll look at Best practices for using the voice assistant. With the right techniques, you not only save time, but also get accurate and complete stock cards — without typing.

The golden rule of voice input

Remember this motto: “If your voice memo is understood by someone without images, the voice assistant will understand it too”

This means: Speak clearly, structurally and completely. What a fellow beekeeper would understand over the phone, is also understood by our AI. Avoid ambiguous phrases such as “this one” or “this one” — instead, be specific about what you mean.

Technical requirements for optimal results

Offline-First: Always ready for use

Our app was released as Offline-first solution developed. For you, that means:

• Full functionality even without an Internet connection
• Voice recordings are saved locally
• Evaluation is automatic as soon as there is a return to reception
• No data loss, even in remote apiaries

Choosing the right microphone

For the best recording quality, you have several options:

1. Bluetooth headphones (recommended)

• Hands-free work possible
• Clear voice recording right at the ear
• Ideal when there is wind or ambient noise

2. Smartphone next to the beehive

• Quick and easy
• Works well in quiet conditions
• Make sure the volume is adequate

3. External microphone

• Professional solution for the highest quality
• Useful in difficult weather conditions
• Recommended for extensive reviews

Workflow strategies: When do I speak up?

Option 1: Live documentation during review

When you open each race, say what you see:

• breeding activity
• Fodder stocks
• Folk strength
• specifics

advantage: Nothing is forgotten, everything is fresh in the mind.

Option 2: Subsequent documentation

After reviewing all the peoples, you take time for voice input:

• Overview of all peoples available
• Comparisons between peoples are possible
• Quieter recording situation

advantage: More structured documentation, better overview.

The art of structured voice input

Clearly separate peoples

For a clean separation Between peoples, it is essential to name each people explicitly:

example:

“People 12: Heavy breeding activity on 8 honeycombs, queen seen, enough food available. Next check in 10 days. "” People 13: People are weak, only 4 occupied honeycombs, little concealed brood available...”

This clear structure ensures that every piece of information is assigned to the right people.

Speak naturally — document naturally

The voice assistant understands natural language. You can, but you don't have to think in keywords:

❌ Not optimal: “Breed 8 honeycombs, enough food, queen seen”

✅ Better: “I see brood on 8 honeycombs, the food is sufficient and I have seen the queen”

Particularly practical for tasks:

• “The honey rooms should be set up next week”
• “I'll have to repeat the swarm check in two weeks”
• “These people urgently need food control”

The assistant recognizes automatic tasks and temporal references and Create corresponding todos directly in the app!

Collaborative work: Documenting together

Share apiary and work in parallel

A particular strength of our app is Team function:

• Share your apiary with partners or employees
• Works in different locations at the same time
• Site A: Beekeeper 1 documents by voice
• Site B: Beekeeper 2 carries out inspection
• All activities are in the activity overview comprehensible

Transparency: Each action is logged with timestamp and user.

Quality assurance: inspection and post-processing

Subsequent processing possible at any time

Don't be afraid of making mistakes! All results can be edited later:

• Add forgotten details
• Correct misunderstandings
• Refine your documentation

Transparency through quotes

For every automatically filled field, you can original quote view:

• Comprehensible where which information comes from
• Verifying AI interpretation
• Learning effect for future inputs

multilingualism: 14 input languages

Our app supports 14 different input languages:

• Speak in your preferred language
• The stock card is automatically filled in the selected app language
• Ideal for international teams or multilingual beekeepers

Supported languages include: German, English, French, Italian, Spanish, Dutch and many more.

Tips for perfect voice input

✅ Do's

• structure: Name people clearly, then observations
• completeness: Speak in full sentences
• Tranquility: Pause briefly between different types of information
• Context: Clearly formulate time information
• naturalness: Speak as you would explain to a colleague

❌ Don'ts

• No incomplete thoughts
• No ambiguous pronouns (“that there”, “that here”)
• Don't speak too fast or indistinctly
• No long breaks in the middle of your mind
• Don't switch between peoples without a clear name

Conclusion: Efficiency meets precision

With these best practices, you'll get the most out of the voice assistant. The combination of offline functionality, collaborative work and intelligent voice recognition makes stock card maintenance easier and more accurate than ever before.

Try out different workflows and see what works best for you. Thanks to the subsequent editing option and the quote function, you always have full control over your documentation.

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Do you have any questions or your own tips for voice input? Feel free to share them in the comments!

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